Accounts Payable and Payments

Job Summary

The Accounts Payable and Payments Specialist is responsible for managing the accounts payable processes within the corporate sector. This role involves ensuring timely and accurate processing of invoices and payments, maintaining vendor relationships, and supporting financial operations. The specialist will work closely with the finance department to ensure compliance with financial policies and effective cash flow management.

Key Responsibilities

• Invoice Processing: Review, verify, and process invoices from vendors and suppliers, ensuring they are accurately coded and approved in accordance with company policies.
• Payment Management: Prepare and execute timely payments to vendors, maintaining accurate records of all financial transactions and ensuring compliance with payment terms.
• Vendor Communication: Maintain effective communication with vendors regarding invoice inquiries, payment statuses, and any discrepancies to foster strong relationships.
• Account Reconciliation: Conduct regular reconciliations of accounts payable records, ensuring accuracy and promptly resolving any discrepancies.
• Financial Reporting: Prepare and submit accounts payable reports to the finance department, including aging reports and payment forecasts.
• Compliance: Ensure compliance with financial regulations and internal policies related to accounts payable and payments.
• Expense Management: Assist in monitoring departmental budgets by tracking expenses and ensuring adherence to budgetary guidelines.
• Collaboration: Work closely with internal departments, such as finance and procurement, to ensure accurate and efficient processing of invoices and payments.
• Audit Support: Assist in internal and external audits by providing necessary documentation and support related to accounts payable activities.
• Continuous Improvement: Stay informed about best practices in accounts payable management and suggest process improvements to enhance efficiency and effectiveness.
  
  

Qualifications

• Bachelor’s degree in finance, accounting, or a related field preferred.
• Minimum 2 years of experience in accounts payable or accounting, preferably within a corporate setting.
• Previous experience in a similar role is advantageous.
• Proficiency in accounting software and accounts payable management systems.
• Strong Microsoft Excel skills for data analysis and reporting.
  
  

Core Skills

• Attention to Detail: High level of accuracy and attention to detail in processing invoices and managing financial records.
• Organizational Skills: Strong organizational skills to manage multiple tasks and prioritize effectively.
• Communication: Excellent written and verbal communication skills, with the ability to interact professionally with vendors and internal teams.
• Problem-Solving: Ability to identify discrepancies and develop effective solutions for invoice and payment issues.
• Integrity: Strong ethical standards and integrity in handling financial transactions and vendor accounts.
• Team Collaboration: Ability to work collaboratively with cross-functional teams to enhance financial operations.
• Time Management: Ability to manage time effectively and meet deadlines consistently.
  
  

Key Result Areas (KRAs)

• Timely Payments: Ensure all vendor payments are processed in a timely manner, adhering to payment terms.
• Invoice Accuracy: Achieve high accuracy in invoice processing and account reconciliations.
• Vendor Relationships: Maintain positive relationships with vendors through effective communication and timely issue resolution.
• Reporting Timeliness: Provide timely and accurate accounts payable reports to the finance department.
• Process Improvement: Identify and implement improvements to accounts payable processes to enhance efficiency and effectiveness.
• Financial Compliance: Maintain compliance with all relevant regulations and internal policies related to accounts payable management.