Accountant

Role Summary

The Accountant is responsible for managing client billing, payments, and financial records. This role combines accounting operations, customer communication, and financial coordination to ensure timely collections, accurate records, and compliance with company and regulatory standards. The Applicant should be living in Jeddah.

Key Responsibilities

Customer Communication & Account Management

• Communicate with customers by phone and email to update information, remind them of due payments, and guide them through the payment process.
• Update customer data in Zoho Books, including financial contact details, purchase emails, and customer portal access.
• Upload invoices to client systems (when applicable) and follow up until payment is received.
• Monitor the company’s main email inbox and respond promptly to client inquiries related to invoices or payments.
• Send, track, and collect advance payments as per client agreements.
• Document all communication and follow-up notes for each invoice within Zoho Books.
• Follow up on client requests and coordinate necessary internal actions to resolve issues.
• Prepare financial claim letters and review client Letters of Credit (LCs) when required.
• Review issued invoices and verify them against purchase orders, contracts, and payment terms.
• Submit regular reports identifying customers with recurring payment delays or deviations.
• Provide logistical and administrative support to team members, ensuring smooth coordination and data accuracy.

Accounting & Financial Operations

• Manage day-to-day accounting operations, including journal entries, invoicing, collections, and bank reconciliations.
• Prepare monthly, quarterly, and annual financial reports in accordance with internal and regulatory requirements.
• Assist in budgeting, forecasting, and variance analysis to support management decisions.
• Ensure compliance with Saudi tax laws, including Zakat and VAT.
• Work closely with external auditors to submit VAT returns, financial statements, and year-end budgets.
• Support the preparation of audit schedules, reconciliations, and documentation required for annual reviews.
• Collaborate with internal departments and external auditors to improve accounting efficiency and accuracy.

Logistics & Shipment Coordination

• Handle the sending, receiving, and tracking of shipments related to customer projects.
• Coordinate with suppliers, couriers, and clients to ensure timely and accurate delivery of materials or equipment.
• Maintain detailed shipment records, including tracking numbers, delivery confirmations, and related documentation.
• Resolve logistics issues proactively, ensuring that customer deliveries are completed efficiently and on schedule.
• Communicate shipment updates to project managers and clients as needed.

HR & Administrative Support

• Track and maintain employee attendance and leave records accurately.
• Prepare monthly salary slips, ensuring all deductions, allowances, and overtime are correctly reflected.
• Support in preparing and updating vacation and absence schedules in coordination with management.
• Assist in maintaining HR-related documentation for payroll, benefits, and employee files.
• Coordinate with management to ensure all employee payments and benefits are processed on time.

Qualifications & Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2–4 years of proven experience in accounting, finance, or customer account coordination.
• Strong understanding of Saudi accounting standards (SOCPA) and VAT regulations.
• Proficiency in accounting and ERP software (e.g., Zoho Books, SAP, Oracle, QuickBooks).
• Excellent Excel and financial reporting skills.
• Strong analytical, organizational, and problem-solving abilities.
• Fluency in Arabic and English, both written and spoken.