Senior Administrator

Job Summary:

The Executive Assistant provides high-level administrative support to the Executives by managing calendars, coordinating meetings and travel, and handling internal and external communications. This role ensures smooth day-to-day operations through efficient organization, documentation, and task delegation. A strong focus on professionalism, discretion, and proactive support is essential for success.

Core Responsibilities:

• Work closely with the Executives and Management to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Provide sophisticated calendar management for Executives.
• Complete a broad variety of administrative tasks that facilitate the Executives ability to effectively lead the organization.
• Assume the role as the primary point of contact between the Executives and internal/external clients.
• Maintain a daily electronic journal, arrange meetings and appointments, and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations.
• Handle requests, feedback, and queries quickly and professionally.
• Arrange executive travel, hotel and dining arrangements as needed.
• Take dictation and meeting minutes, accurately enter notes, and distribute.
• Maintain strong relationships with vendors and keep price data to get the best pricing on supplies and services.
• Produce professional-quality reports, presentations, and briefs.
• Develop and carry out an efficient documentation and filing system for both paper and electronic records.
• Delegate tasks as appropriate to other members of the team.

Education:

Associate's degree in Secretary, Business Administration, Management or related field.

Experience:

5+ Years in similar role