Receptionist & Admin Assistant
H. M. Al Rugaib & Sons Trading Co. - شركة حمد محمد الرقيب و أولاده التجارية
Date: 2 weeks ago
City: Remote
Contract type: Full time
Remote
Job Description: Receptionist & HR Assistant
Job Title: Receptionist & HR Assistant
Department: Administration / Human Resources
Qualification: Diploma or higher
Experience: 1–2 years preferred in reception, administration, or HR support roles
Job Purpose:
To manage the front desk operations and provide administrative support to the Human Resources department, ensuring smooth daily office operations and professional communication with employees, visitors, and external parties.
Key Responsibilities:
Reception Duties:
Job Title: Receptionist & HR Assistant
Department: Administration / Human Resources
Qualification: Diploma or higher
Experience: 1–2 years preferred in reception, administration, or HR support roles
Job Purpose:
To manage the front desk operations and provide administrative support to the Human Resources department, ensuring smooth daily office operations and professional communication with employees, visitors, and external parties.
Key Responsibilities:
Reception Duties:
- Welcome and assist visitors, employees, and clients in a professional manner.
- Manage incoming calls, emails, and general inquiries.
- Maintain the reception area and ensure a professional office environment.
- Coordinate visitor access and appointments.
- Receive and distribute incoming documents and correspondence.
- Assist with employee files, records, and documentation.
- Support the onboarding process for new employees, including document collection and coordination.
- Maintain employee information and update HR records.
- Assist with attendance tracking and leave records.
- Support HR-related communications and announcements.
- Prepare HR reports and administrative documents as required.
- Assist with employee requests and HR inquiries.
- Coordinate with government relations and other departments when needed.
- Prepare letters, forms, and reports.
- Support office administration activities.
- Maintain confidentiality of employee and company information.
- Perform other related duties assigned by management.
- Good communication and interpersonal skills.
- Professional appearance and customer service attitude.
- Good knowledge of MS Office (Word, Excel, Outlook).
- Ability to organize tasks and manage priorities.
- Ability to handle confidential information.
- Good command of English and Arabic (preferred).
- Minimum Diploma degree in Business Administration, Human Resources, or related field.
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