Purchasing Specialist

What will you be doing?

Subsea 7 is hiring a Purchasing Specialist for Oil & Gas project to manage procurement of materials and services as allocated by the Project SCM Manager.

They will be responsible and accountable for the final delivery of the materials and services as per the requirements of the Project: technical specification, safety performance, budget, schedule, quality, contractual risks, etc.

They will be supporting purchasing of material and services to support local KSA office.

This is a contract-based position hired via a Third-Party Agency for a duration of 3-6 month.

Key Responsibilities

• Propose the Bidders List based on Company and Subsea 7 approved Suppliers Lists and based on approved SCM strategy within the Project.
• Issue RFQ (Request for Quotation) to Bidders using SAP Ariba tool.
• Perform commercial and contractual analysis, schedule evaluation of bids, and incorporate technical evaluation from Engineering, QA, QC & HSE. Finalise the bid summary and make recommendations to the Project SCM Manager for technically acceptable solutions.
• Perform commercial negotiation and ensure the best deal for Subsea 7.
• Prepare and submit the Supplier Commitment Approval (SCA) for review and approval by the Budget Holder.
• Get approval of the PR & Create and get approval of PO in SAP.
• Organise and hold the Kick off Meetings with Vendors, ensuring in particular that instructions related to Vendor documentation and the administration of the Award are clearly explained and understood, where required
• Expedite the supplier documentation and regularly review the status of the SDR (Supplier Documentation Register)
• Receive & forward the supplier’s calls for inspections to the project QC engineer and, as applicable, to the client (as per the requirement of the ITP), monitor the progress of the inspections, ensure that the inspection report is received, reviewed, agreed & logged. Forward the finding(s), if any, to the supplier.
• Attend expediting visits and meetings as necessary and ensure MOMs are issued.
• Follow up the progress and keep the Project SCM manager informed of any event that may result in late delivery and prepare a recovery plan.
• Review all correspondence and take necessary actions as required.
• Keep up to date the log of supplier's technical queries/deviations and expedite their close-out.
• Expedite the issue / review and approval of the Supplier documentation.
• Process Change Order Request / Change order negotiation and approval.
• Ensure and is responsible for the delivery in time, cost and quality of the material, services and documents of the Award.
• Ensure all conditions are enforced to issue a release note and trigger the material receipt function in SAP when the release note is issued.
• Prepare and issue the shipment documentation to the transit agent. Ensure a close relation with the transit agent to allow the anticipation of the release of the goods.
• Check Suppliers invoices and the final account, obtain the corresponding close out certificate from Suppliers.
• Ensure feedback and supplier performance evaluations upon completion of works by use of Supplier performance assessment.
  
  

What experience would we like you to have?

Qualifications

• Degree in a relevant discipline (Engineering or Business) or qualified by Experience
• Have a minimum of 5 years of Supply Chain Management Experience (Vendor Qualification, Issuing Request for Quotation and Purchase Orders, Purchase Order Follow up and Close out of Purchase Order)
• Aramco experience is beneficial for various products and services
• Is not required to solve technical issues (role of the Technical Owner) but shall be able to understand technical discussions and to measure potential associated commercial or schedule impacts.
• Is “cost saving” oriented, and capable of challenging requests.
• Have a good knowledge of the offshore industry and its specificities and of complex items.
• Demonstrate good communication skills and collaborates effectively.