Procurement Specialist

At OMQ, we believe that people are at the heart of every meaningful experience we create. The

Procurement Specialist plays a key role in ensuring the availability of all required materials and

supplies for event execution — at competitive prices, high quality, and timely delivery. The role is

responsible for executing daily purchasing operations, negotiating with suppliers, managing

quotations, following up on purchase orders, and ensuring timely supply aligned with quality

standards and required specifications. The specialist also contributes to enhancing the

procurement cycle's efficiency and improving supply chain performance in support of OMQ’s

objective to reduce costs without compromising the quality of event preparations.

Duties And Responsibilities

Review event requirements with the production, creative, and operations teams to

identify needed materials and equipment.

Source suitable suppliers based on quality, availability, and cost, and obtain

competitive quotations.

Generate purchase orders, follow up on necessary approvals, and ensure orders are

delivered on schedule as per the event timeline.

Verify contract and purchase compliance with budget allocations and agreed terms

prior to signing.

Analyze quotations based on quality, price, payment terms, and delivery timeline, and

recommend the most optimal choice.

Supervise the Logistics Coordinator to ensure delivery timelines align with the overall

event schedule and materials meet approved specifications.

Address any delays or supply issues promptly without disrupting event execution.

Build and maintain a comprehensive supplier database, categorized by supplier

rating, material types, quality, and priority, with continuous updates.

Prepare periodic reports on procurement performance indicators and propose

improvements to the procurement cycle.

Qualifications And Requirements

Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.

2–3 years of experience in procurement, MUST be in the events industry.

Strong negotiation skills to secure optimal value.

Solid understanding of supply chain fundamentals, contracts, and material technical specifications.

Good knowledge of purchasing costs, payment terms, and pricing methods.

Ability to analyze quotations and evaluate suppliers based on quality and compliance criteria.

Proficiency in Microsoft Office and ERP systems (such as Odoo).