Manager II, Tendering & Contracts

Job Purpose

Work with the Head of Tendering & Contracts to manage all tendering activities “PQQ, RFP, Tender analysis, award recommendation, Contract signing, and Post contract management”, arrange and draft all contractual documents .

This role is to ensure contracts are properly controlled, managed, reserve rights for the company, organize, and retrieving sign offs from development teams, technical teams, construction teams, or departments in a precise, timely, and efficient way.

Main Accountabilities

• Assist Head of Tendering and contracts when leading, guiding, and technical supporting in all steps of the Tendering process (RFP, Tendering analysis, Award recommendation, and draft the contract etc.) ensuring compliance with policy and procedure standards for the company.
• Pre-feasibility construction budgets preparation based on historical data and prevailing market rates to assist development team to run projects feasibilities
• Managing the Contract signing from both parts as per LOA and ensure all Annexures, Schedules and other documents attached as part of the Contract.
• Reviewing and aligning all contractual documents are correctly identified, distributed and archived as per company policy and procedure.
• Ensuring the use of standardized forms and templates.
• Using the approved contract template applicable to designers, supervision consultants, and General contractors.
• Issuing and creating the PO on the ERP system according to the budget approved as per Level of authority and tender committee.
• Drafting and following letters, notice to correct “NTC”, Contract addendums etc. in line with Contract terms and conditions.
• Review, negotiate claims and issuance of potential Change Orders.
• Preparing and issuing RFPs, tracking and ensuring timely proposal submissions, handling bidder inquiries and responses, organizing bid opening meetings, conducting technical and commercial evaluations, estimate budget pricing, and negotiating optimal agreements with the bidders.
• Aligning of Head of Tendering and contracts, then assisting him in Coordination with other stakeholders for any BOQ discrepancies
• Track changes to design and/ or construction work and adjust the budget accordingly.
• prepare the project budgets sheets / Cost Control sheets / Cash flow sheets in coordination with Head of Tendering and contracts and assist him in reporting to Director- Projects about actuals vs budget and highlight potential cost overruns.
• Oversee, Review and approve invoice Payment certificates “IPFs” for Suppliers, Consultants and Contractors then share with Head of Tendering and contracts.
• Lead Invoice payment process and ensure its done on time to stakeholders as per the contract.
• Carrying out a project cost estimation of projects prior to issuing the RFP.
• Periodically conduct vendors/contractors/consultants’ meetings for future plans and manage the relationship with the stakeholders.
• Attend a meeting with the construction/ Engineering department and address their concerns if any.
• Develop and enhance strong communication & presentation skills
• Providing outstanding leadership to team members, including taking opportunities and accountability for coaching and development, to maximize work output and work quality of stuff.
• Assisting the head of Tendering and contracts in Reporting regularly to the Director Projects on all risks related to project delivery, performance, market and industry trends.
• monitoring project archive systems to ensure all relevant project data and information is captured and retained for an appropriate period.
• Keep a good knowledge of construction material and visit the local and international exhibitions.
• Using latest AI tools to enhance the workflow, quality and improve deliverables.
  
  

Required Education & Experience

• Bachelor`s degree in Engineering, Architecture, Construction Management or similar
• A minimum of 7-10 years’ experience in real estate / residential construction/commercial Specialist Industry Preferred.
• Thorough knowledge of Contracts Administration, cost control, budget management and document management.
• Must be able to manage multiple tasks and have excellent follow-up skills both internally and externally
• Must be a team player with strong collaboration and problem-solving skills
• Must have a vehicle, a valid driver’s license and be willing to travel
  
  

Required Languages & Computer Skills

• Proficient skills with Microsoft Office Suite, including Outlook, Excel, Word and Power Point
• Knowledge of and intermediate skills with standard industry scheduling and ERP (JD Edwards, Oracle, SAP, etc.) software systems and computer aided drafting but not limited to AutoCAD