Legal, Governance & Corporate Secretarial Manager

Job Purpose

Lead the legal, governance and corporate secretariat activities across Malaa Holding and its subsidiaries, providing practical advice, supporting Boards and committees, maintaining effective governance, and ensuring matters are managed through completion with timely escalation and accurate records.

Key Responsibilities:

Legal:

• Draft, review and negotiate contracts, agreements, legal notices and other legal documents for Malaa Holding and its subsidiaries.

• Provide clear and practical legal advice on corporate, commercial, employment, technology, data protection, outsourcing and other legal matters relevant to the business, including available options, key risks and a recommended course of action.

• Maintain a complete and up-to-date central contract register covering contract owners, key obligations, renewal and expiry dates, termination rights, required approvals and links to executed documents.

• Monitor relevant developments in Saudi laws within the scope of the legal function, assess their impact on the Group and coordinate any required actions with the responsible functions.

• Manage legal claims, disputes and formal correspondence, and coordinate with external legal counsel when specialist advice or representation is required.

• Provide legal support for corporate transactions, licensing projects, new products and services, outsourcing arrangements and other material business initiatives.

• Ensure that contracts and legal commitments comply with the approved delegation of authority and internal approval requirements before execution.

• Protect the Group's legal interests while providing timely and commercially practical solutions that support informed business decisions.

Governance:

• Develop, maintain and periodically review the Group governance framework and the governance arrangements of each subsidiary.

• Maintain governance documents, including Board and committee charters, delegation of authority, reserved matters, governance policies and related-party procedures.

• Maintain an annual governance calendar and coordinate required reviews, approvals, disclosures, declarations and evaluations.

• Maintain accurate registers of conflicts of interest, related parties, Board and committee memberships, declarations and other governance records.

• Advise management, Boards and committees on governance responsibilities and their practical application within each entity.

• Monitor the implementation of approved governance requirements and remedial actions, identify gaps and escalate material issues in a timely manner.

• Support governance reviews, audits and due diligence exercises, and provide the required documents and evidence.

Corporate Secretarial:

• Manage meeting calendars, agendas and materials for Boards, committees and shareholders, ensuring timely distribution.

• Attend meetings, prepare minutes and resolutions, and manage their approval and signature.

• Maintain a register of decisions and actions, follow up with owners and escalate delays when required.

• Maintain complete, secure and confidential corporate records and statutory documents.

• Coordinate shareholder and corporate approvals, registrations, license renewals and statutory filings with the relevant authorities.

Qualifications and Experience:

• Bachelor's degree in Law.

• Minimum six years' experience.

• Knowledge of Saudi corporate requirements.

• Professional Arabic and English written and spoken.