Fleet Manager

Fleet Manager

Location: Jeddah, Saudi Arabia

Experience: Minimum 10 years of progressive fleet management experience, including at least 5 years in a management role; minimum 5 years in Saudi Arabia

Education:   Bachelor’s degree in Mechanical Engineering, Industrial Engineering, or a closely related field

Eligibility:    Saudi nationals only

Languages:  Arabic and English

About the Client

Our client is an established biscuits and confectionery manufacturer in Saudi Arabia, operating in the fast-moving consumer goods (FMCG) sector. Based in Jeddah, the organization relies on coordinated supply chain and fleet operations to support its sales teams, regional branches, and business activities.

About the Role

The Fleet Manager will lead fleet and transportation management across the head office and regional branches, ensuring reliable vehicle availability, timely maintenance, regulatory compliance, and cost control. The role covers approximately 540 vehicles and a team of 3 direct and 4 indirect employees, with responsibility for developing team capability and coordinating with Sales, Supply Chain, Procurement, Finance, HR, and external service providers.

Qualifications, Experience & Competencies

•          Strong fleet and transportation management background, preferably in manufacturing; previous FMCG experience in supply chain, team building, and employee training.

•          Proven leadership in team development, performance management, coaching, and training, with the ability to work effectively across cultures and organizational levels.

•          Excellent planning, organizational, time-management, communication, interpersonal, negotiation, and problem-solving skills.

•          Strong analytical and financial management skills, including fleet budgeting, expense analysis, and cost control; understanding of the value chain.

•          Knowledge of Saudi Arabian transportation standards and requirements, motor vehicle regulations, and Saudi Labor Law; ability to apply fleet policies accurately.

•          Computer literacy and English proficiency; SAP experience is highly desirable. Inventory management and planning experience is an advantage.

•          Business integrity, sound judgment, and a strong commitment to internal and external customer service.

Key Responsibilities & Accountabilities

Fleet Leadership & Availability

•          Lead fleet operations to meet sales and management vehicle requirements. Maintain fleet policies and secure approval from the relevant General Management, HR, Finance, and Supply Chain stakeholders.

•          Coach and develop the fleet team, coordinate regional fleet service reporting, and align vehicle availability with workforce and business plans.

Preventive Maintenance & Compliance

•          Ensure adherence to preventive maintenance schedules, timely regional repair requests, tire replacement, and servicing of truck box-cooling units.

•          Review SAP preventive maintenance orders and weekly odometer updates; expedite completion and closure of maintenance orders.

•          Ensure timely vehicle registration, Motor Vehicle Periodic Inspection (MVPI), operating cards, driver cards, transport documents, and other statutory renewals. Keep the business informed of relevant regulatory requirements.

Insurance & Fleet Administration

•          Maintain continuous insurance coverage for all vehicles, provide renewal inputs, and coordinate accident handling and timely closure of insurance claims.

•          Maintain accurate fleet master data and share monthly updates by the 25th. Keep actual vehicle-user records current in TAMM for the head office and branches.

•          Manage vehicle handovers, ownership transfers, daily rentals, management-vehicle servicing, traffic violation processing and approvals, and employee clearance/end-of-service fleet requirements.

Budgeting, Cost Control & Financial Closure

•          Prepare annual fleet budgets and operating plans based on sales and non-sales workforce requirements. Monitor fleet administration and branch fleet expenses against approved budgets.

•          Coordinate timely vendor payments and monthly closing with Procurement and Finance, including purchase requisitions, purchase orders, service entry sheets, service invoices, and petty cash.

•          Submit provisions to Finance for expenses not closed in SAP. Refer decisions through the Head of Supply Chain and obtain senior management approval for expenditure outside the agreed budget.

Vehicle Procurement, Leasing & Disposal

•          Coordinate competitive quotations and negotiations with Procurement for vehicle purchases and operating leases; initiate and renew contracts in line with fleet policy.

•          Oversee purchase requisitions, customs/green-card and insurance documentation, vehicle registration, pre-delivery inspection, receipt, shipment, and collection.

•          Manage vehicle sales and auctions with Procurement and Finance, including quotations, payment coordination, insurance cancellation, ownership transfer, and handover.

Only shortlisted candidates shall be contacted.