Executive Secretary

Job Description

Dallah Albaraka Holding is seeking a qualified Executive Secretary to provide comprehensive secretarial and administrative support to senior management. The role includes handling confidential matters, managing executive schedules and correspondence, coordinating communications, and supporting the efficient operation of administrative activities.

Key Responsibilities

• Follow all relevant administrative policies, procedures, and day-to-day operational requirements to ensure consistent and efficient work.
• Supervise assigned junior administrative staff to ensure that administrative activities are completed efficiently.
• Provide comprehensive secretarial and administrative support to senior management, enabling executives to focus on their core responsibilities.
• Manage incoming and outgoing correspondence, route communications appropriately, and draft professional replies when required.
• Manage executives' calendars, appointments, and schedules to ensure timely attendance at meetings and commitments.
• Communicate management instructions to relevant individuals and departments, and coordinate the exchange of information with other managers.
• Monitor office stationery and supplies and arrange replenishment as required.
• Organize executive meetings, prepare agendas, record minutes, and follow up on action items and management decisions.
• Prepare and organize executive reports, presentations, and confidential documents, ensuring proper recordkeeping and discretion.
• Coordinate business travel arrangements and related executive logistics when required.

Qualifications & Experience

• Bachelor's degree in Business Administration or a related field.
• 2–4 years of relevant experience in secretarial or administrative support roles.

Required Skills

• Business Acumen
• English Language Skills
• Professional Writing Skills
• IT & Computer Literacy
• Presentation and Facilitation Skills
• Executive Calendar and Meeting Coordination
• Confidentiality and Organizational Skills