Executive Secretary
PrimeGate for Communications and IT
Date: 2 weeks ago
City: Riyadh
Contract type: Full time
We are seeking a highly organized and proactive Executive Secretary to provide administrative and coordination support to senior management. The ideal candidate will possess exceptional follow-up, coordination, and communication skills, with the ability to ensure timely execution of tasks and action items across multiple departments.
Key Responsibilities
Key Responsibilities
- Coordinate and manage executive schedules, meetings, and appointments.
- Prepare meeting agendas, record minutes, and follow up on action items to ensure completion.
- Monitor and track assigned tasks, deadlines, and deliverables across departments.
- Act as a central point of coordination between management and internal/external stakeholders.
- Prepare reports, presentations, correspondence, and other executive documents.
- Maintain effective communication and ensure timely follow-up on pending matters.
- Support management in prioritizing activities and monitoring progress on key initiatives.
- Handle confidential information with professionalism and discretion.
- Ensure smooth coordination and alignment between departments to achieve organizational objectives.
- Proven experience as an Executive Secretary, Executive Assistant, or similar role.
- Strong follow-up and task management skills.
- Excellent coordination and organizational abilities.
- Strong verbal and written communication skills in English.
- Ability to manage multiple priorities and work under pressure.
- Proficiency in Microsoft Office applications.
- High level of professionalism, attention to detail, and confidentiality.
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