Executive Assistant & Operations Coordinator

We are seeking a highly organized, proactive, and detail-oriented professional to support the CEO while coordinating operations across multiple companies. This role also includes overseeing the day-to-day operations of a startup and contributing to the development of internal systems and processes.

The ideal candidate will act as a key point of coordination, ensuring alignment across teams and supporting efficient execution of priorities at both executive and operational levels.

Key Responsibilities:

Executive Support:

• Manage the CEO’s calendar, appointments, and schedules
• Coordinate internal and external communications
• Prepare reports, presentations, and official documents
• Follow up on action items and ensure execution across teams
• Cross-Company Coordination:
• Coordinate administrative tasks across multiple entities
• Organize meetings and ensure effective communication between stakeholders
• Manage documentation, correspondence, and administrative workflows

Startup Operations:

• Oversee daily operational activities of the startup
• Monitor team progress and ensure timely completion of tasks
• Prepare routine operational reports for management
• Assist in developing and implementing internal processes and procedures
• Identify opportunities to improve operational efficiency

• Bachelor’s degree in Business Administration or a related field (preferred)
• 3–6 years of experience in Executive Assistant, Operations, or Administrative roles.
• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• High level of professionalism and confidentiality.
• Fluency in Arabic is required; English proficiency is an advantage.
• Experience in startup environments is preferred.

• Proactive mindset and ability to take initiative.
• Strong attention to detail.
• Problem-solving and decision-making abilities.
• Ability to work independently and collaboratively.
• High ownership and accountability.

Direct exposure to executive leadership.

• Opportunity to play a key role in business operations.
• Dynamic and professional work environment.
• Career growth and development opportunities.