Document Controller

*SMP Opportunity*

The Document Controller is responsible for managing and maintaining project and office documentation, ensuring proper document control, filing, tracking, and distribution. The role also provides administrative and clerical support, facilitates communication, and ensures accurate recordkeeping and smooth daily office operations.

Responsibilities:

• Manage, organize, maintain, and control electronic and hard-copy documents and records.
• Maintain document filing systems, folders, indices, and numbering conventions.
• Receive, register, track, distribute, and archive incoming and outgoing correspondence and documents.
• Utilize Electronic Document Management Systems (EDMS) such as SharePoint and Documentum.
• Prepare, type, format, and maintain correspondence, reports, and official documents.
• Ensure document accuracy, completeness, quality control, and proper version management.
• Manage PDF files and maintain document accessibility and confidentiality.
• Handle telephone inquiries, visitors, and general office communications professionally.
• Maintain administrative records, including timekeeping, and monitor office supplies.
• Operate office equipment and provide general clerical and administrative support.
• Coordinate with internal and external stakeholders to ensure timely document submission and retrieval.
• Perform other related administrative duties as assigned by the supervisor.

Minimum Job requirements:

• Education: Associate Degree / Diploma in Engineering Technology or any Engineering discipline.
• Experience: Minimum 5 years of relevant experience in document control and/or administrative support.
• Proficiency in Electronic Document Management Systems (EDMS), such as SharePoint and Documentum.
• Strong MS Office skills, including Outlook, Word, and Excel.
• Proficiency in typing and document preparation.
• Knowledge of PDF management and electronic filing systems.
• Strong organizational and analytical skills.
• Excellent attention to detail and quality control.
• Effective communication and interpersonal skills.
• Good time management and ability to meet deadlines.
• Ability to work independently and as part of a team.
• Strong recordkeeping, filing, and document management skills.
• Certified Document Controller (CDC) or equivalent certification is preferred but not mandatory.
• Records Management / Information Management certification or equivalent is preferred but not mandatory.