Document Controller

Requisition ID: 297829

• Relocation Authorized: National - Single
• Telework Type: Full-Time Office/Project
• Work Location: Riyadh
  
  

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Project Overview

Expo 2030 Riyadh is a global platform where countries, organizations, and individuals will come together to collaborate. Under the theme “Foresight for Tomorrow,” the Expo promotes sustainable development, innovation, and transformative thinking. The event will be held from October 2030 to March 2031 and is expected to welcome over 40 million visits. The 6 km² Masterplan outlines a comprehensive framework for participation and infrastructure at the Expo. The exhibition space, totaling 491,100 m² GFA, can accommodate up to 197 participating countries and 29 international organizations. Working collaboratively with our customer, Expo 2030 Riyadh Company (ERC), Bechtel will manage the infrastructure program which comprises early works, utilities, and publicly accessible spaces like streets and parks. Our scope on the six-square-kilometer site will transition into a mixed-use legacy development to serve the community after the six-month event is over. The project’s master plan leverages international sustainability standards for urban afforestation, treated water, and energy sources

Job Summary

Under the direction of the Project Document Manager, the Document will help establish, plan, control, and direct the full scope of the document/records management program.

Major Responsibilities

• Support the maintenance of the Electronic Document Management System (EDMS) database and the security model based on project needs, to register, control, distribute, transmit, file, and archive project records for a team in multiple locations.
• Assist in the planning of the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for project.
• Support the development of and implementation of the records retention and turnover plans.
• Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined.
• Support quality assurance audits, internal technical reviews, client reviews, and external audits.
• Perform administrative tasks associated tasks with EDMS account and settings administration.
• Ensure supplier and customer documentation is processed within established schedule standards.
• Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
• Keep abreast of department technologies, techniques, and services that become available.
• Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.
  
  

Basic Qualifications

• Bachelor’s Degree and 5-8 years of relevant experience or 9-12 years of project-based experience performing document/records management with focus on configuration of the EDMS, work processes, and coordination of project workflow with other entities.
• Experience must have been obtained within the past 7 years
• Must have a minimum of 3 years in a supervisory or leadership role managing a document/records program team. Experience must have been obtained within the past 5 years.
• Must have intermediate to advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.
• Must be able to organize and prioritize assigned document management tasks
• Have strong interpersonal and customer service skills
• Have ability to work flexibly and collaboratively across all levels of the organization
• Must be flexible and able to accept and quickly adapt to changes in work focus
  
  

Preferred Qualifications

• Four or more years’ experience managing a records / document control program on a Bechtel project.
• At least 5-years’ experience advanced use of Aconex
  
  

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

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As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

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Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [email protected]