Call Center & Scheduling Officer

Description

Job Purpose:

To provide a high-quality, professional service to all visitors at the reception, ensuring efficient communication and customer service.

Key Responsibilities And Duties

• Handles inbound and outbound calls, emails, live chats, surveys, telesales, telemarketing activities, and other required forms of communication.
• Answers calls within the specified time frame based on business needs.
• Updates customer information in the system for both new and existing customers, documenting all call details according to standard operating procedures.
• Follows up with customers as needed (e.g., call backs).
• Builds customer interest in services and products, including upselling when appropriate.
• Responds to customer inquiries and complaints accurately and within a specified time frame, offering advice and solutions for issues.
• Achieves the requested KPIs (Key Performance Indicators) monthly.
• Ensures accurate appointment scheduling by confirming dates, times, and other details with customers to minimize errors and miscommunication.
• Assists customers with general information regarding services, policies, and procedures to guide them effectively.
• Coordinates with other departments to ensure smooth patient flow and timely bookings.
• Escalates complex issues or complaints to senior team members as needed, ensuring that problems are addressed promptly and effectively.
• Prepares reports and updates on appointment scheduling, booking trends, and customer feedback to support ongoing improvements in service delivery.
• Other duties as assigned within the scope of the job.
  
  

All Fakeeh Care employees are responsible for continuous improvement, including:

• Performing all duties and tasks in a manner that supports Fakeeh’s Person-Centered care values.
• Actively contributing to continuous improvement initiatives, within the scope of the role.
• Adherence to safety protocols and proactively seeking to address any job-related safety concerns.
• Maintaining strict confidentiality of all sensitive information accessed or encountered during work.
• Complying with cybersecurity policies and standards to protect Fakeeh’s systems and participating in awareness
  
  

training and initiatives to prevent cyber threats.

• Adhering to and upholding Fakeeh Care’s code of conduct, policies and ethical standards.
• Completion of mandatory education as per the requirement, at least one month prior to expiration.
  
  

Requirements

Skills and Abilities:

• Strong communication skills.
• Excellent customer service skills.
• Ability to handle a high volume of calls or inquiries in a timely and efficient manner.
  
  

Experience

0 – 2 Experience in a customer service or call center environment, preferably within healthcare or medical services.

Education

High school diploma / bachelor's degree in healthcare administration, business administration, or related field.

Language

Excellent command of both oral and written English & Arabic.

Licenses / Certifications

N/A