Admin Office Coordinator - BLS - Riyadh - KSA

At TUV SUD we are passionate about technology. Innovations impact our daily lives in countless ways, and we are dedicated to being a part of that progress. We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TUV SUD.

YOUR TASK

• Ensure the branch office is well-maintained and operational, coordinating with vendors for repairs, services, and general maintenance.
• Support Branch manager to identify new offices, shifting, renewal of tenancy contracts, etc
• Manage office supplies and ensure stock availability.
• Oversee utilities and services, including telecoms, internet, and other office-related facilities.
• Ensure compliance with health, safety, and security standards within the branch.
• Manage annual maintenance contracts (AMC) for firefighting equipment, control panels, pest control, housekeeping, and other essential systems.
• Support legal license renewals by coordinating with GRO, relevant authorities and ensuring timely submissions.
• Coordinate onboarding activities for new employees, including arrangements for laptops, workstations, hotel bookings, air tickets, business cards, petrol cards, SIM cards, parking cards, etc.
• Support People team for employee engagement activities, including service awards and events.
• Coordinate with various stakeholders such as IT, QHSE, and Procurement to support employee requirements.
• Manage administrative aspects of branch operations, including scheduling meetings, preparing reports, and tracking branch KPIs.
• Provide support for logistics, including coordination of shipments, vendor management, and documentation.
• Act as a key point of contact for escalations and resolve operational bottlenecks efficiently. Employee Support Services
• Facilitate employee-related arrangements such as travel, accommodation, and transport for official purposes.
• Ensure timely issuance and renewal of employee access cards, parking cards, and other amenities.
• Address day-to-day employee inquiries and ensure their needs are met within company guidelines.
  
  

Education And Experience

Any bachelor’s degree

Minimum 2-3 years of experience in branch administration or similar role.

Proficiency in MS Office Suite (Excel, Word, PowerPoint).

Work Area: Corporate Functions & Business Support

Country/Region: Saudi Arabia

Job Location: Ar-Riyāḍ

Working Model : Home-Office

Employment Type: Full time / regular

Company: TÜV SÜD Regional Headquarters Company

Org Unit Code: AM

Requisition ID: 8550

Duration in months (if limited contract): open