Secretary for Student Services @ Shuler Education Center - Topeka - job 677396

Auburn-Washburn USD 437

Date: 04/08/2021

City: Topeka, Kansas

Employment type: Full-time

Company Description

Auburn-Washburn Unified School District 437 is a district consisting of 128 square miles of suburban and rural areas in southwest Topeka and Shawnee county. Presently, we have 13 total attendance centers — one early childhood center, seven elementary schools, one middle school, one high school, and two alternative learning centers.

Our schools reflect the commitment to excellence within our community. Above all, we strive for every student to succeed. If academic achievement and student body growth are indicators of success, we are reaching our goal. We consistently rank among the leaders in a variety of test scores including the ACT and SAT, as well as in National Merit Scholarships.

Job Description

TITLE:  Administrative Assistant for Student Services

REPORTS TO:  Director of Student Services

SUMMARY:  To assist and relieve the Director of Student Services of paperwork and 
impediments, so that he/she may devote maximum attention to the central problems of education and educational administration; also, to contribute to effective school/public relations by prompt and courteous handling of all inquiries and visitors.


  • Prepare Student Services Staff list, correspondence, interoffice forms, and other related material.

  • Schedule and maintain a record of appointments.

  • File office correspondence records and inventories.

  • Distribute notices, memorandums, directives, and curriculum materials as requested.

  • Collect and compile information for miscellaneous projects for the Director of Student Services.

  • Assist the Director of Student Services in compiling data and submitting reports to meet established deadlines and schedules.

  • Prepare and maintain records of purchase requisitions for mileage, contracted services, subscriptions, supplies, equipment, and conferences.

  • Receive incoming mail from schools and other mail from outside sources.

  • Screen telephone calls for Director of Student Services and respond appropriately to requests for information and materials from administrators and staff.

  • Assist Director of Student Services in preparation of professional development events, in addition to tracking attendance and certification platforms.

  • Support the logistical set up for professional development events for the Student Services’ Department.

  • Register, organize attendance, communicate logistics for conferences of Student Services’ Department.

  • Assist Director of Student Services in preparation of state and federal reports.

  • Keep accounts of purchases made by Special Education staff.

  • Assist the Director of Student Services with the preparation for Extended School Year (i.e. hiring process, contracts, transportation of students, arrangement of materials and equipment).

  • Compile results of surveys and needs assessments.

  • Prepare and distribute pre-assessment forms, and guides as directed by the Director.

  • Prepare agenda items for board meetings.

  • Maintain grant expenditures, files, and pertinent information related to Special Education grants.

  • Comply with safety procedures to reduce the potential for personal injury or damage to district equipment.

  • Knowledge and execution of principles and processes for providing customer services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

  • Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

  • Perform other duties as assigned.

  • Regular, in person, attendance and punctuality are required.

TERM OF EMPLOYMENT:  8 hours/day, 12 months/year (benefits eligible)

SALARY:  $12.15/hour

EVALUATION:  Performance of this job will be evaluated annually by the Director of Student Services.



  • High school graduate.  Additional training in secretarial skills, accounting, and computer operations preferred.

  • Demonstrate word processing skills, spreadsheet, and data base knowledge.

  • Demonstrate competence for assigned responsibility and maintain confidentiality of student records and files.

  • Demonstrate ability to maintain clerical records and prepare reports from such records.

  • Ability to follow oral and written directions.

  • Ability to get along well with others.

  • Exercise good judgment, tact, and courtesy.

  • Strengths in organizational skills and attention to detail.

  • Demonstrate the ability to maintain complex clerical records and prepare statistical reports.


  • Stooping: Bending body downward and forward by bending spine at the waist, requires full use of the lower extremities and back muscles.

  • Kneeling: Bending legs at knee to come to a rest on knee or knees.

  • Reaching:  Extending hand(s) and arm(s) in any direction.

  • Fingering: Picking, pinching, typing/keyboarding or otherwise working primarily with fingers rather than with the whole hand or arm as in handing.

  • Grasping: Applying pressure to an object with fingers and palm.

  • Talking: Expressing or exchanging ideas by means of the spoken word.

  • Hearing: Ability to receive detailed information through oral communication.

  • Repetitive motions: Substantial movements (motions) of the wrists, hands, and/or fingers.

  • Light work:  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.  The worker sits most of the time.

  • Visual Acuity--Clerical: Work deals largely with preparing and analyzing data and figures, accounting, transcription, computer terminal extensive reading, operation of machines at distances close to the eyes.

  • The worker is not substantially exposed to adverse environmental conditions.


Additional Information

Auburn-Washburn USD 437 provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Auburn-Washburn USD 437 complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


Auburn-Washburn USD 437 expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Auburn-Washburn USD 437’s employees to perform their job duties may result in discipline up to and including discharge.

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