Office Manager - Innovation School - Washington Park - job 958441

Ferguson-Florissant School District

Date: 07/22/2021

City: Washington Park, Illinois

Employment type: Full-time

JOB SUMMARY/PURPOSE: Assist the building administrator to carry out his/her duties, greet visitors and direct incoming calls.





MINIMUM QUALIFICATIONS:

  • Must have high school diploma or equivalent.

  • Must have a good attitude including excellent customer service characteristics, making the Innovation School an inviting place for visitors.

  • Must have tolerance and ability to handle tense situations.

  • Must have excellent human relation skills.

  • Professionalism to accommodate the situation.

  • Ability to communicate with staff, students, and community.

  • Ability to build rapport with students, parents, and community.

  • Ability to maintain composure.

  • Must be flexible.

  • Must possess skills in the use of office equipment including the computer.

  • Experience working with children.

  • School experience preferred.


DUTIES/RESPONSIBILITIES:





ADMINISTRATIVE OFFICE WORK



  • Present a professional decorum at all times

  • Assist Principal wherever needed i.e. checking phone messages, making copies, etc.

  • Answer all incoming phone calls

  • Reinforce Visitor/Security Policy – make sure all students and visitors sign in and describe why they are here

  • Responsible for incoming and outgoing mail – Notification of all deliveries

  • Main contact for receiving and distributing information

  • Responsible for ordering all office supplies

  • Maintenance of copier and copier supplies


RESPONSIBILITIES



  • Breakfast/Lunch Data entry must be done daily ( average must be above 50)

  • Utilize the monthly calendar distributed monthly from Central Office

  • Data Collection – Attendance, Transcripts, Narratives, Student Forms, Changes of address.

  • TGIF (weekly)

  • Quarterly Exhibition Schedules

  • Cross-Campus Communication

  • Maintain attendance databases (student/staff)

  • Assist with the coordination of school events

  • Attend Monthly Front Office Meetings

  • Check emails regularly




ADDITIONAL DUTIES

  • Calling parents of students who are late

  • Distribute weekly schedule and plans to building administrator

  • Read email/calendar to check out weekly goals needed by building administrator

  • Greet parents and guests who enter the building and ensure they sign in

  • Help promote a positive culture in the school

  • File and keep forms organized- so they can be easily accessed

  • Organize book group materials such as compiling a list of student preferences

  • Responsible for all incoming/outgoing orders

  • Collecting, organizing and submitting invoices, check requests and expense reports to the Business Office

  • Point person to transportation office and technology helpdesk

  • Maintain a file of staff meeting notes

  • Point person to Building Facilities Office

  • Point person to Building Security

  • Process space request forms – PMU, Auditorium, Classrooms, Events

  • Other duties as assigned




PHYSICAL DEMANDS:
(also see Physical Demands Checklist, attached)



While performing the duties of this position, the employee is regularly required to stand, walk, sit, talk, and hear. The employee is occasionally required to reach with hands and arms, stoop, kneel, crouch, and to lift up to 35 pounds. Specific auditory abilities required include normal conversation, phone conversation and ability to isolate voices in multiple conversations.





WORK ENVIRONMENT / CONDITIONS:



Office setting





EQUIPMENT / TOOLS/ MATERIALS USED:

Computer, printer, scanner, copier, fax machine, telephone





REQUIRED PERSONAL PROTECTIVE EQUIPMENT:



N/A





TERMS OF EMPLOYMENT:
Assigned to 260-day work calendar; 8 hours per day vary; compensation and benefits (Medical, Dental, Vision, Life) as provided by the Board of Education.





POSITION TITLE: Office Manager




Instructions: Based upon a typical workday




Never




Occasionally




Often




Frequently




place a checkmark in the appropriate column.




0 hours




1-3 hours




3-6 hours




Over 6 hours




Constant




Lifting:




0 - 20 lbs





X





20 - 50 lbs





X





50 - 100 lbs





X





Over 100 lbs




X





Carrying:




0 - 20 lbs





X





20 - 50 lbs





X





50 - 100 lbs





X





Over 100 lbs




X





Moving\Pushing\Pulling




0 - 20 lbs





X





20 - 50 lbs





X





50 - 100 lbs




X





Over 100 lbs




X





Reaching





X




Standing





X




Walking





X




Sitting





X




Climbing





X





Bending/Stooping





X




Grasping/Holding with Hands





X




Using Feet for Repetitive Movements





X




Extremes of Heat





X





Extremes of Cold





X





Driving





X





OTHER CRITERIA: List below







Indicate requirements for:




Minimum Acceptable Vision Characteristics:




Poor




Good




X Excellent




Color Vision Required:




X Yes




No




Minimum Acceptable Hearing Characteristics:




Total loss




Good




X Excellent




Manual Dexterity Required:




Poor




Good




X Excellent




Talking/Speech Characteristics Required:




Poor




Good




X Excellent





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