Court Case Manager I (41-3363) - Kenai - job 854312

State of Alaska

Date: 06/11/2021

City: Kenai, Alaska

Employment type: Full-time

The Kenai Trial Court of the Alaska Court System is accepting applications for a Court Case Manager I (salary range 10).  



  • Employees working in this job classification will promote to salary range 11 after successful completion of three years of service with the court. *


 


The Position


This position will act as one of the primary contacts the public has with the court, responding to a large variety of questions via phone and in person. In your role, you will maintain all aspects of court filings including screening, file-stamping, and ensuring compliance for incoming documents, setting up case files, and entering data into the case management system. You will calendar dates for future hearings, notify parties, result hearings, and complete and distribute judgments or orders as necessary. This position is also responsible for setting up and maintaining jury data.


Additional duties will include generating receipts for funds received, balancing and closing cash drawers, processing daily deposit information, processing writs of execution, maintaining spreadsheets for the same, calculating interest, payments, current balances of judgments, and preparing disbursement requests to Trial Court Accounting.  


Occasionally, you will serve as an in-court clerk for the judicial officers conducting hearings. This will include setting up the courtroom and recording equipment, ensuring an accurate record is made of the proceedings, keeping complete and thorough log notes of proceedings, swearing in witnesses and jurors, and marking and maintaining exhibits.


This position will be cross-trained to act as back-up for other desk duties within the Kenai Court.


This position is assigned to the court's classified service; the incumbent will attain regular status after completion of the initial probationary period. 


Work Schedule


Full-time court employees are currently scheduled to work 36 hours per week.  The work hours for this position are Monday - Thursday, 8:00 a.m. to 5:00 p.m. and Friday 8:00 a.m. to 12:00 p.m.  During the pandemic, work schedules may be subject to change based upon the business needs of the court. 


The Work Environment


The Kenai Court is located on Trading Bay Drive on the beautiful Kenai Peninsula. The office staff includes eleven Court Case Managers I and six Courtroom Judicial Assistants helping to fulfill the mission of the Alaska Court System. 


IMPORTANT:  Please attach a cover letter expressing your interest in employment with the Alaska Court System.  Failure to submit a cover letter may disqualify you from consideration for an interview. 


For more information on the Alaska Court System, please visit:


http://www.courts.alaska.gov


For information about what state courts do, please watch the following short video:


VIDEO: The who, what, when, where and how of state courts


The Alaska Court System is an EEO employer and proudly promotes diversity.


Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to type at least 40 words per minute (net).


 


Substitution:


 


Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.


 


Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.


 


Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.


This applies to your application submission.


 


Documents to be Attached to the Application (REQUIRED):



  • A professional cover letter, completed per the instructions below.    

  • Post-secondary transcripts, if using education to meet minimum qualifications.    

  • Typing certification dated within one year showing a typing speed of at least 40 words per minute (net).    


Documents to be Submitted at the Time of Interview (REQUIRED):


If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):



  • Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.    

  • A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers.


COVER LETTER


Please attach a professional cover letter to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.


Your cover letter should:


1) Be professionally written and include proper format, grammar, spelling, and punctuation.


2) Explain how you meet the minimum qualifications of the position.


3) Express your interest in employment with the Alaska Court System.


Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional cover letter, you may not move on to the interview phase.


TYPING CERTIFICATION REQUIRED


Attach a recent keyboarding certification (dated within one year) to your application that verifies your typing speed of 40 wpm or higher (net). Online typing tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include: www.ratatype.com and www.typingtest.com.


In addition, typing tests are given at any Alaska Job Center location.  A list of locations is available at: http://www.jobs.state.ak.us/offices.   During the pandemic, this option may not be available. 


WORK HISTORY


If using work experience not already documented in your application, provide the employer name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.


EDUCATION


If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.


SELECTION PROCEDURE


Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.


NEPOTISM REVIEW 


To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.


BACKGROUND CHECK


A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.      


The list of applicants generated from this recruitment may be used to fill any future vacancies of this job class in the Kenai Trial Court occurring within 60 days of the closing date. 


Contact Title: Recruitment 


E-Mail: recruitment@akcourts.gov


Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501


Fax Number: (907) 264-8262


Phone Number: (907) 264-8242  





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