Assistant Office Services Manager - Accounting - Tampa - job 745772

SCS Engineers

Date: 05/04/2021

City: Tampa, Florida

Employment type: Full-time

SCS Engineers is an employee-owned environmental consulting and contracting firm that designs and implements sustainable environmental solutions. We just celebrated our 50th anniversary as a company on April 1, 2020! Our core capabilities are: solid and hazardous waste management, landfill gas, environmental due-diligence and assessment, brownfields, redevelopment, site remediation, renewable energy, and regulatory compliance for businesses and municipalities responsible for protecting our air, water, and soil. Our employees take pride in their work, and together, we have the singular vision to be the environmental firm of choice for clients and our employee owners. If you thrive in a friendly, collaborative company and desire dynamic and challenging work among a team of innovative individuals, , then SCS is the place for you. Are you up for the challenge?

Job Summary

Responsible for accounting duties and other administrative support as needed for the Southeast Business Unit. This position can report into any SCS office in the Southeast including offices in Florida, Georgia or Alabama. This position can also be remote in any of these states.

Organizational Relationships

  • Reports to the Office Services Manager

Essential Duties and Responsibilities

  • Accounting

  • Project set up and invoicing process.

  • Set-up and maintenance of project, client, and contract files in Deltek Vision, assuring accuracy and abiding by company naming conventions and standard procedures

  • Set-up and maintenance of project billing terms to include work breakdown structure according to company policy

  • Distribution of draft invoices to the Project Managers

  • Working with Project Managers to prepare invoices using Deltek Vision

  • Assuring invoice accuracy in proper format using correct rates and making corrections as needed. Sending invoices to clients in a timely manner.

  • Responding performance to questions from staff. Running financial Vision reports as requested regarding financial information and project

  • Verification of receipt of signed contracts including follow up with client and Project Manager

  • Accounts Receivable:

  • Distribution of aged accounts receivable lists to Project Managers for problem resolution

  • Client contact and follow-up on payments due

Other Duties and Responsibilities

  • Other administrative support as needed.

  • Other tasks and responsibilities as assigned.

Knowledge, Skills, and Abilities

  • Self-starter who can perform all assignments and meet all deadlines with little to no supervision.

  • Strong organizational and communication skills.

  • Thorough knowledge of word processing, Microsoft Office software applications, and intermediate accounting skills.

  • Must be able to work independently as well as part of the team and provide guidance to others.


  • Bachelors degree in Accounting preferred.

  • Minimum of 5 years of office/accounting experience required..

  • Experience with accounting software - Deltek Vision/Vantagepoint preferred.

  • Valid Drivers License with driving record within good standing required.

At SCS, you will have an opportunity to contribute to our strategic direction, help us continue to grow, and provide our clients with responsive, innovative, high quality client service. We offer excellent opportunities for career advancement and a competitive compensation package, including: medical, dental, vision, 401K, ESOP, Student Debt Employer Contribution Program, paid holidays and PTO.

SCS Engineers is an Equal Opportunity Employer (EOE). SCS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status.

If you have questions, difficulty using our online system and/or you need an accommodation due to a disability then please contact us about your interest in employment at

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