Administrative & Data Assistant III - Hebron - job 853903

Dartmouth College

Date: 06/11/2021

City: Hebron, New Hampshire

Salary: $17 per hour

Employment type: Full-time

Position Purpose

This is a 50/50 split position that supports the following two objectives:

1) The administrative needs of the East Wheelock House Leadership Team via planning, promotion, management and assessment of house events and activities. &

2) The data management and reporting needs of the entire Residential House Community via the collection, tabulating, querying, and reporting to the House Leadership team and critical stakeholders.

This is a full-time 12-month, 37.5 hour/week position.


Required Qualifications - Education and Yrs Exp Bachelors plus 2-3 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities
  • Demonstrated commitment to personal and departmental integrity, creativity, collaboration, initiative, multicultural education, and professionalism.
  • Strong analytical, organizational, event management and problem-solving skills.
  • Proficiency with the Microsoft Suite (Word, Excel, Explorer & Outlook), Google tools (Calendars, Doodle, & Docs), and the most current and relevant social media platforms.
  • Experience managing large sets of data and creating accurate and informative reports.
  • Excellent communication, collaboration, listening and interpersonal skills.
  • Demonstrated ability to foster positive and productive relationships with all campus constituencies, including institutional leaders, faculty, staff, students, and parents and families.
  • Demonstrated cultural competence; proven effectiveness in serving the needs of a diverse undergraduate student population.
  • Ability to balance competing demands under pressure.
  • Ability to attend night and weekend events on occasion, and to adapt personal and professional schedule to the College’s year-round calendar.
  • Commitment to diversity and serving the needs of a diverse community.

Preferred Qualifications
  • Experience in higher education
  • Experience working with the OrgSync and Tabletop platforms.

Department Contact for Cover Letter and Title Sergi Elizalde, East Wheelock House Professor & Jeff DeWitt, Deputy Director, Residential Education

Talent Acquisition Consultant Rabia Gandhi (646-2901)

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

Key Accountabilities

East Wheelock House

  • In consultation with the East Wheelock Leadership team, plans and develops programs to advance the East Wheelock Program mission.
  • With minimal supervision, coordinates event schedules and logistical details, including scheduling, event promotion and publicity, invitations, catering, and other aspects of event management as assigned. This includes keeping updated email lists of East Wheelock students and others who are interested in hearing about events.
  • Presides in the East Wheelock Office to answer questions and create a welcoming atmosphere in the central office.

Percentage Of Time 50%

East Wheelock House (cont’d)

  • Contributes to continuous program and event assessment by preparing student surveys and, in coordination with the Director, collecting and maintaining records of student attendance at all programs related to East Wheelock.
  • Serves as liaison to other campus centers, programs and departments (e.g. Hopkins Center, Montgomery Endowment) to coordinate event scheduling and activities.
  • Maintains East Wheelock program website, Google program calendar and social media sites or other online marketing tools for East Wheelock residents, and for publicity and outreach purposes.

Percentage Of Time

East Wheelock House (cont’d)

  • Drafts and edits related correspondence and reports for the Faculty Associate and the rest of the East Wheelock Program Leadership Team.
  • Researches and prepares presentation information on East Wheelock Program guests and activities.
  • Represents the East Wheelock Program effectively to East Wheelock residents, other students, alumni, faculty, administrators, community members, and prospective students.

Percentage Of Time

Residential House Community

  • In consultation with the House Community leadership records, manages, and reports on all data relevant to the House Community, its members, and activities.
  • Maintains House Community lists of members, faculty, and other campus connections.
  • Researches and prepares presentation information on the House Community Programs, guests, and activities.
  • Contributes to continuous program and event assessment by gathering and tabulating house member feedback.
  • In consultation with the House Community Leadership team, supports planning and development of program activities that span the entire House Community.
  • Maintains the House Community website, program calendar and social media sites
  • Support the Inter-House Council by keeping records of periodic meetings.

Percentage Of Time 50%
- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
- Performs other duties as assigned

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